Privacy Policy

Last Updated: January 28, 2026

Gill Accounting Services LLC ("we," "us," "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website or services.

1. Information We Collect

We collect information you provide directly to us, including:

  • Name, email address, and phone number (from contact forms)

  • Business name and financial information (when you become a client)

  • Payment information (processed securely through our payment processor)

  • Website usage information (IP address, browser type, pages visited)

2. How We Use Your Information

We use your information to:

  • Provide bookkeeping and accounting services

  • Respond to your inquiries and service requests

  • Send service updates and important notices

  • Improve our website and services

  • Comply with legal obligations

3. Information Sharing

We do not sell, rent, or share your personal information except:

  • With your explicit consent

  • To service providers who help us operate our business (such as QuickBooks Online, payment processors)

  • When required by law or to protect our legal rights

4. Data Security

We implement reasonable security measures to protect your information, including:

  • Secure data transmission (SSL encryption)

  • Restricted access to client financial data

  • Regular security assessments

  • Secure document transmission methods

As a CPA firm handling sensitive financial information, we comply with IRS Circular 230 and maintain professional standards for data protection.

5. Your Rights

You have the right to:

  • Access the personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of your information (subject to legal retention requirements)

  • Opt-out of marketing communications

6. Third-Party Services

We use third-party services including:

  • QuickBooks Online (for bookkeeping services)

  • Google Analytics (to understand website usage)

  • Payment processors (for secure payment handling)

  • Phoenician Marketing (for the website build)

These services have their own privacy policies and we are not responsible for their practices.

7. Data Retention

We retain client financial records in accordance with IRS requirements (generally 7 years). Website contact form data is retained for 2 years unless you request deletion.

8. Florida Privacy Rights

Under the Florida Information Protection Act (FIPA), we notify affected individuals within 30 days of any data breach involving personal information.

9. Cookies

Our website uses cookies to improve your browsing experience. You can disable cookies in your browser settings, though some website features may not function properly.

10. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect information from minors.

11. Changes to This Policy

We may update this Privacy Policy periodically. The "Last Updated" date at the top indicates when changes were last made.

12. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact us:

Gill Accounting Services LLC
Email: dillon@gillaccountingsolutions.com
Phone: (813) 312-1267
Website: www.gillaccountingsolutions.com

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